Privacy Policy
Your privacy matters to us. This Privacy Policy explains how we collect, use and protect personal data when you visit our website or contact us through it.
This policy applies to the Aspire Bidding Ltd website and to enquiries or interactions that arise from using it.
Who We Are
Aspire Bidding Ltd is a business-to-business (B2B) bid consultancy. We help organisations that rely on competitive tenders to sustain and grow their business. Our services include bid writing and management, tender support, advice, strategy, training, and support with integrating AI into bid workflows.
For data protection purposes, Aspire Bidding Ltd is the data controller.
Our Approach to Privacy
We aim to collect only the information we genuinely need, use it responsibly, and keep it secure. We do not sell personal data, and we do not use it in ways people would not reasonably expect when contacting a B2B consultancy.
What Personal Data We Collect
When you use our website or contact us through it, we may collect:
- Your name
- Company name
- Work email address
- Telephone number
- Postal address (for business correspondence – optional)
We only collect personal details where they are clearly requested and relevant.
How We Collect Your Data
We collect personal data in the following ways:
- When you complete our contact us form
- When you contact us using the email addresses or phone numbers shown on our website
We also collect limited technical information automatically when you visit the site, including:
- IP address
- Dates and times of visits
This information is used for site functionality, maintenance, security, and malware protection.
Cookies and Website Functionality
Our website uses basic cookies that are necessary for it to function properly.
We use a cookie consent banner so you can manage your preferences. We do not use cookies for intrusive tracking or behavioural advertising.
How We Use Your Information
We use personal data collected through the website to:
- Respond to enquiries
- Communicate with prospective business contacts
- Provide information about our services
- Maintain the security and performance of the website
If an enquiry leads to a client relationship, further use of personal data will be governed by contractual terms agreed at that time.
Marketing and Business Development
As a B2B consultancy, we may contact people by email or phone to:
- respond to an enquiry, or
- follow up in a reasonable business development context to see how their organisation is doing.
We do not currently send newsletters. We do not buy mailing lists. We do not share mailing lists with third parties. You can ask us to stop contacting you at any time.
Lawful Bases for Processing
Under UK data protection law, we rely on the following lawful bases:
- Legitimate interests – for responding to enquiries and conducting reasonable B2B business development
- Consent – where you have actively chosen to provide information
- Legal obligations – where we are required to retain or disclose information by law
How We Store and Protect Data
Personal data collected through the website is stored within our secure Microsoft 365 workspace.
We use appropriate technical and organisational measures to protect data against loss, misuse, unauthorised access, or disclosure. No method of transmission over the internet is completely secure, but we take data security seriously and act proportionately.
International Data Transfers
We do not intentionally store personal data outside the UK. If this changes in future due to the tools we use, we will ensure appropriate safeguards are in place.
How Long We Keep Data
We keep personal data only for as long as it is reasonably needed for:
- responding to enquiries,
- maintaining business records, or
- meeting legal or regulatory obligations.
You may ask us to delete your information at any time, subject to any legal requirements.
Your Data Protection Rights
Under UK data protection law, you have the right to:
- access the personal data we hold about you,
- ask us to correct inaccurate information,
- request deletion of your data,
- object to certain uses of your data, and
- ask us to restrict processing in some circumstances.
How to Exercise Your Rights
For any privacy-related questions or requests, please contact our Data Protection Contact:
Chris Denyer
Email: hello@aspirebidding.co.uk
Subject line: Privacy Policy
We may need to verify your identity before responding.
Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes to the website, our services, or legal requirements. The latest version will always be published on this page.